Archive for the ‘Why Choose Shared Offices?’ Category

Don’t let the forecast slow your business down

November 21, 2008

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With the gloomy economy threatening to stretch into 2009, business owners are shifting gears.   Decisions are being put on hold, spending reduced, hiring frozen.  But, what if you are in the midst of starting your own business?  If you’ve moved beyond the dreaming and the planning stages, you may not want to restrain that momentum.   Luckily, achieving success in a slow economy is possible if you remain attuned to the unique dynamics of the market and adjust your plans accordingly.  Finding additional funding as well as ways to reduce spending in non-essential areas will help you succeed.

The first thing you should do is revisit your business plan.  Make sure your financial projections are realistic considering the stringent credit market and increased competition for venture capital.  It’s best to assume you are going to need more money than you previously thought, because customers may take longer to attract.  Experts estimate you will need 2-3 times the amount of money to fund your start-up in this economy.   All avenues should be pursued in depth including equity, debt and government financing.

Certain long term goals may need to be modified into short term solutions that keep overhead costs down.   Consider using freelancers instead of hiring full time employees.   Allow yourself flexibility for the future by not locking yourself into long term contracts.  The Suites Collection has shared furnished offices that can accommodate your needs for dedicated or flexible space.  Included services such as internet connections, telephones, faxes and copiers mean you won’t have to outlay cash for equipment or enter into service agreements with support technicians. 

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Strengthening professional relationships will bring significant benefits at this time and won’t cost a dime.   Touch base with your peers and customers to find out how they are doing and listen to their experiences.   This social initiation demonstrates confidence and signifies your potential.  Instead of hiring a business consultant, reach out to a mentor or an experienced professional in your field.  This is a way to get a little free advice or maybe to learn from another’s mistakes.  SCORE offers free career counseling for start ups and small businesses from experienced entrepreneurs and seasoned executives. 

Sometimes you have to roll with the punches.  It’s good to practice patience and optimism and trust that eventual success is in your hands.

“Over the years, the U.S. economy has shown a remarkable ability to absorb shocks of all kinds, to recover and to continue to grow. Flexible and efficient markets for labor and capital, an entrepreneurial tradition and a general willingness to tolerate and even embrace technological and economic change all contribute to this resiliency.”

  • - Ben Bernanke, US Federal Reserve Chairman

Workplace flexibility

November 12, 2008

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Certain sectors in our business community are evolving to become more and more virtual.  As this happens, the convenience of having a full time office with dedicated work space may no longer be cost effective.  If you telecommute, partnering with a professional office that will allow you to use their facilities and resources on an “as needed” basis can add tremendous value to your corporate image.

Securing flexible work space increases your ability to offer a full range of services to your clients.  Meeting at coffee shops or conducting conference calls at copy centers is distracting and unprofessional.  Especially if privacy is a concern for your clients, discussing their business in public is improper. 

Office business centers were created to meet the needs of entrepreneurs who want dedicated space and appreciate the value of shared services.  Now we are adapting our focus to meet the expanding needs of today’s mobile professional. 

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Located at the corner of Randolph and Dearborn, Theatre District Business Center is in a professionally appointed building near all CTA lines and public parking.   Directly across the street from Daley Plaza, the State of Illinois Building, City Hall, the County Buildings and Chicago Title & Trust, the center is extremely convenient for work associated with the courts or government.  Anyone who engages in business in the loop will enjoy its close proximity to the great restaurants and entertainment found within Chicago’s central business district.

We offer up to 16 hours a month of private meeting or office space for $300.  Your workspace will include high speed internet and it can be accessed anytime Monday through Friday from 8:30am to 5pm. Use a private office for meeting preparation or to connect with clients when you are between downtown appointments.  Additional onsite services include use of copier, fax and secretarial support.  Mail and delivery receipt is also available.  Training and board rooms, which hold up to 50 people, are ideal for presentations or company wide meetings.   These can be scheduled for an additional hourly rate.

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Call Ellen Sadler at 312-762-9200 to set up a tour of your new office today!

Learn more about Theatre District Business Center.

 

Develop a small business plan for success

October 8, 2008

The creation of a sound business plan is essential to your company’s success.  Not only is a plan necessary to obtain funding from banks or investors, the very act of developing it will enhance your ability to convey the good reasons your company should exist.  Even if you constructed a solid plan back at the beginning of your venture, you should continue to reassess it based on current circumstances and goals.  Experts agree that a well developed plan signifies your company’s strong foundation.

In order to write your plan as straightforwardly as possible, separate out the main components into sections.  These are the key areas you will need to analyze:

Product – What are you selling and how is it innovative?

Market – Who are your customers and why will they buy your product?

Finance – How much money do you have and how much are you going to need?

Examining these elements will force you to confront all of the small details that go into running a business.  Doing so will likely reveal many answers to questions you currently have about how your idea should be structured and pursued.  Throughout the life of your company, you may find that expanding the original plan can enlighten you when obstacles or surprises force you to make important decisions or to change course.

There are a host of free resources to assist you while you create your business plan.

  • Use the Small Business Administration’s interactive workshopto guide you through the practical steps of putting the document together.
  • Talk with experienced business owners who have already met this goal.  One benefit of working in an office business center, especially one where an atmosphere of congeniality is fostered, is that networking with other business owners allows you to gain from their expertise and advice.
  • Refer to other business plan examples.  Even though the examples may not be the same business model you propose, you can tweak certain aspects to conform to your own plan.

Once you’ve completed your work, don’t file it away.  Keep it updated so that you stay on top of current trends and future possibilities.  Maintaining an effective business plan means you are constantly in tune with your company’s position and always have a written plan for success.

Entreprenurial Qualities

September 29, 2008

Starting your own business is a dream many people have but few pursue.  The vision of being your own boss and reaping direct financial rewards from your own hard work can be very appealing.  Having a great concept or brilliant innovation will certainly open doors for your endeavor, but it’s the person behind the business that will ultimately direct its success or failure.

Though there is no litmus test for a successful business owner, many thriving entrepreneurs share similar personality qualities which indicate a better chance for survival in the daunting realm of self employment.  If you have decided to work for yourself, consider your personality type to realize strengths in the areas that research has proven will help you.  Conversely, try to face those areas in which you have weaknesses and commit to improving upon them so that you can make the best of your situation.

Many of the traits associated with successful entrepreneurs are exemplified by people who exhibit self-confidence and self-reliance.  A confident person is a visionary who is courageous, idealisic, passionate and innovative.  The confident person takes risks and adapts with flexibility and resourcefulness when things don’t go as planned.  Someone with self-reliance is independent and dedicated.  They are willing to sacrifice creature comforts and are committed to their vision, not quitting until they feel satisfied with the results.

Taking an online quiz is an interesting exercise and can jump start your own entrepreneurial self-evaluation. No test is a certain indicator of who you truly are or predictor of what you will become, but Monster.com has several types of interactive examinations and SCORE has a good start up quiz.

If you have recently decided to become self-employed or if you are already on the journey but feeling the strains of self-sufficiency, know that there are resources in the market to support your business endeavors while still respecting your autonomy. Office Business Centers like The Suites Collection offer you a private furnished workspace with internet and phone. We also have onsite staff to provide you administrative support. Contact us today for a tour and find the right place to begin or expand your dreams.

What type of Office Space will fit your business needs?

September 15, 2008

Why choose shared offices?  #4: Flexibility

Many growing businesses will eventually need a strategy for their expanding space needs.  For the small business owner, this decision requires understanding the long term benefits of leasing conventional space verses the flexibility of leasing space in an office business center.

Conventional lease terms are typically a minimum of two years long and can require a significant security deposit depending on the business’s financial condition.  Longer term leases will allow your customization of the build-out and wiring for your own equipment.   Once a traditional space is leased, you will purchase telecommunication and networking equipment and services in addition to furnishings and business equipment.  This type of arrangement is a good option for companies with large space or predictable long term requirements.   If that is not your situation, committing to a space with a traditional lease may be too complicated, lengthy and expensive.  

The alternate choice is an office business center, also called a “shared office”, “executive suite” or “serviced office”.  Business centers have large amounts of space within prestigious buildings with smaller offices for rental to individuals and companies.  These offices come fully furnished, well appointed and pre-wired for telephone service and high-speed internet.  Shared services will include copy and fax machines, conference rooms, kitchen facilities and a reception area.  Utilities and nightly cleaning are generally included.  Most importantly, though, you are able to move into your office right away.  As time goes by, space can be expanded or reduced to accommodate seasonal, project or other growth requirements.    

Another benefit of an office business center is the administrative team which is in place to help you create your professional image without investing in your own support personnel.  When you are away from the office, the business center’s staff will be there to answer calls and accept deliveries.   Because the center’s staff assumes the responsibility for running the office, you can devote yourself to running your business.

Find out more about offices in our centers!

60 W. Randolph – Theatre District Business Center

101 W. Grand – Court House Executive Offices

4 E. Ohio – Tree Studios, Historic Center for Creative Arts

 

 

The Virtual Office – what they are & why you may need one

August 8, 2008

 

Remember the recent article in the Chicago Tribune reporting a single building in the Cayman Islands that serves as a business address for more than 18,000 companies? 

How is that possible?  They’re Virtual Offices!

Virtual Offices offer your company a desirable address and valuable support services.  In the Caymans it equals tax-breaks.  In Chicago, it signifies prestige.  Established businesses can afford lucrative properties to impress their clients with ”location, location, location”.  For a small monthly fee, yours can too.

Having a Virtual Office means the address you list on marketing materials, business cards and your website is actually a location other than where you work.  Instead of asking clients to send payments to your apartment, you give them 60 W. Randolph, Suite 200, the unique north loop office building across from Daley Plaza. Once mail arrives at your Virtual Office location, it can be sent on to your home address or you may want to stop in and pick it up. Your choice. 

Receptionists enhance the prestige of your Virtual Office.  Calls to your business number are answered professionally and forwarded to your private voice mail box for your twenty four hour access.  You decide how you want your phone answered and you retrieve your messages at any time.  The receptionist will also accept packages delivered to your business.  This affords ease of mind when you are traveling or making sales calls.

For important meetings or presentations, your Virtual Office includes easy access to well-appointed conference facilities.  At The Suites Collection, you may select a conference room from any of our locations in downtown Chicago and River North.  Through our business center partnerships we can arrange for conference rooms throughout the United States and the around the world. 

Working from home can conserve costs, but with a Virtual Office you won’t have to forgo important services and corporate identity.  When you reach your goals and your business needs outstrip your domestic resources, you can arrange for a physical office at the address your clients have come to know.

Why Choose Shared Offices? #3: Savings

June 24, 2008

In a typical small business office, 40 percent of the business owner’s time is spent handling administrative tasks like setting up office equipment and troubleshooting technical problems. Funding payroll expenses and acquiring communication services can consume a substantial portion of a budget.

At The Suites Collection, we will take care of those things for you.

When you move in to your office you will be able to start working on day one. There will be a phone on your desk with your own direct line. If you already have an existing number that you want to continue using, no problem. Any unique technical requirements that you may have can be taken care of by our office manager or a member of our IT team.

If the copier jams it is our responsibility to get it repaired. If it’s down and you need something right away, one of our staff members will take it off site and have it copied for you. You will not have to stop working to answer the door, accept a package or replace the toner in the fax machine. As your support staff we do that for you. If one of us is sick or on vacation, we will make sure there is a replacement for that person in place every day.

We know that you have a lot on your mind and want to be able to focus on your business. Since we are also a small independent business operation, we know how much every second and every dollar matter to your bottom line. Call us today and see how we can save you time and money.

Click here to see a list of our Services.

Click here for a business cost calculator.

Why Choose Shared Offices? #2: Networking

June 17, 2008

Business centers offer you a private office in addition to shared common areas.   Common areas usually include the break room, reception area, mail and copy center.   Having other small business owners around can be tangibly beneficial – they might employ your services (or vice versa).   You may have a web designer, attorney, financial adviser and marketing consultant all sharing one hallway.  This proximity has helped many companies develop long lasting business affiliations within our centers.

Our tenants also tell us they benefit from the social aspects of working in a shared office.  It is rewarding to make connections with like-minded professionals.  Having the opportunity to step away from the demands of work every once in a while to engage in conversation, attend a birthday party or go out with others after work is an option someone working at home doesn’t have. 

Encouraging the cultural dynamic in our centers is important to The Suites Collection team.  We intentionally promote an atmosphere of professionalism and productivity.  We enjoy hosting networking events throughout the year, including luncheons, lectures & after work parties.  

  

Why Choose Shared Offices? Reason #1: Legality

June 10, 2008

Chicago City Hall

The City of Chicago Municipal Code mandates that no business activity may take place without obtaining the required license. 

 

Part of the License application requires zoning approval and proper zoning contributes to your ability to acquire comprehensive insurance. 

 

Many types of businesses cannot be operated out of your home.

  

Since all of our locations are within properly zoned districts, having an office with The Suites Collection minimizes these 3 inter-connected layers of concern: licensing, zoning, and insurance. 

  

Our Suites Collection team members are knowledgeable about a range of issues confronting start-up businesses.  We are happy to help point you in the right direction.  In fact, here are a few “pointers” right now to get you started: 

  

Link to City of Chicago Business License Information Form 

 Link to City of Chicago Licensing Department

 

 

Link to City of Chicago Zoning Department

 

 

 Chicago City Hall

 

 


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